In today’s ‘information age’ we’re often confronted with a variety of content types - Open Office, MS Word, PDFs, scanned images even. Increasingly however the webpage is becoming the content type of choice. And for good reasons over and above other formats. Web pages: More..
In my previous post I dealt with a fundamental difference between records management and the Web 2.0 environment - namely hierarchical classification vs tagging. I posited that EDRMS providers will have to take this, as well as other Web 2.0 functionality, into consideration when building their systems for the future. Steve Bailey has prompted this post’s structure by asking a number of questions in the comments field of that post. Let’s look at them in turn: More..
Ever since Euan Semple inveighed with his keynote speech at the RMS Conference in April on the potential of user-controlled electronic content management systems - Digg, Flickr, Del.icio.us, Google Docs, Blogging, Discussion Forums, Web 2.0, and all that internet schnazz I’d be lost without - there’s been a right hoo-har about the relevance of electronic document and records management systems - those systems that are controlled centrally in organisations and generally by a group of experts who control user behaviour consisting at least in part by a records manager. More..
Most of us are aware of the chilling environmental catastrophe lurking around the corner if we don’t do something drastic now to lesson our tread on the planet’s fragile ecosystem. Here are some no-nonsense, effective tips to not only alter your behaviour to save the planet but make considerable long-term cost and efficiency savings for your organisation’s accounts too.
nce we’re clear about just what a record is, it’s time to create a folder structure that will provide you with a way of capturing, accessing and disposing of them.
There are a number of names that we call these ‘folder structures’ - a thesaurus, a classification scheme, a business file plan, a records tree, a hierarchy of terms – all attempt to explain a set of pointers to or containers for information that we can navigate into and out of – so that we can access our information. If possible, we can also add retention and security criteria to these folders, but we’ll be looking at those issues another time. For the moment, we’ll focus on the backbone of records management - the folder structure. Once that’s in place we’ll be able to develop further protocols to ensure our information’s integrity is maintained and we don’t suffer from overload.
